Requesting a certificate
Where and how to request a certificate varies depending on which certificate you need.
Please refer to the following list for details.
| Type of Certificate | Where to request | ||
| Certificate of Enrollment (Zaigaku-shoumeisho) |
Issued in Japanese or English | Issued for current students only | Use the automated certificate printer located in the Student Affairs Division or the one in the Educational Affairs Section of your faculty.
*Available for current students only (including non-degree-seeking students) *Please refer to the following section “Available locations and hours for automated certificate printers” for more information. |
| Certificate of Enrollment (Zaiseki-shoumeisho) |
Issued for students on leave | ||
| Transcript | Issued for the currently enrolled program only | ||
| Certificate of Expected Graduation | Issued for students in their final year only | ||
| Certificate of qualification for a student discount | Issued only in Japanese | Issued for degree-seeking students only (up to ten copies per academic year) | |
| Academic Transcripts | A record of grades for courses taken in the previous semester(s) is available. | ||
| Course registration confirmation | A record of courses registered for the current academic year is available. | ||
| Health Checkup Record | The record showing the results of the health checkup conducted in April will be issued in late May.
Available for the current academic year only |
||
| Others (Research Activity Statement, Certificate of courses taken, etc.) |
Please check with the Educational Affairs Section of your faculty | Please request directly to the Educational Affairs Section of your faculty if:
a. you have no access to the automated printers; b. you need a certificate that cannot be issued by the automated printers; and/or c. certificates must be in a sealed envelope for submission. |
Educational Affairs Section of your faculty Contact information can be found here.
|
| Certificates for scholarship recipients (Certificates of MEXT scholarship/JASSO Gakushu-Shoreihi) | Issued in both Japanese and English | Issued only for recipients of MEXT scholarship and JASSO Gakushu-Shoreihi who need to submit proof of scholarship to the Immigration Bureau or a municipal office |
Student Affairs Division International Exchange Section Request through Google Classroom (Geidai account required. Class Code: “s5slrnu”). *Applications for extension are accepted up to three months before the expiration of the period of stay. Please plan to apply well in advance as the immigration offices will be crowded before the holidays. |
| Application documents for Extension of Period of Stay/Change of Status of Residence | The forms “For Organization part 1 and part 2” of the “Application for Extension of Period of Stay” will be completed by the university.
*Other documents are required for the application at the immigration office. Please check the application procedures for an extension of the period of stay here. |
||
| Letter of Recommendation (To change visa status for job hunting after graduation) |
Issued only in Japanese | To look for work after graduating from an undergraduate or graduate program in Japan, you are required to change your status to “Designated Activities (Continuing to Seek Employment)” immediately after your graduation.
Please see here for more information. |
Student Affairs Division International Exchange Section Request by email to ryugakusei@ml.geidai.ac.jp along with the following documents 1) to 3). 1) an “Request for a letter of recommendation to change/extend visa status for Job Hunting (Word file)” 2) a photocopy of your Residence Card 3) documents indicating that you are seeking employment |
Available locations and hours for automated certificate printer
・Available for current students only/degree-seeking and non-degree-seeking students.
*Non-current students(graduates) do not have access to the printer.
| Campus | Locations | Hours |
| Ueno | Student Affairs Division 3rd floor of the University Hall (大学会館3階学生課内) |
Weekdays 8:30-17:00 |
| The Educational Affairs Section of the Faculty of Fine Arts 1st floor of the Main Building (美術学部中央棟1階教務係内) |
Same as the office hours for the Educational Affairs Section of the Faculty of Fine Arts Weekdays 9:30-12:30, 13:30-16:30 |
|
| The Educational Affairs Section of the Faculty of Music 1st floor of Building V, in the space in front of the Educational Affairs Section of the Faculty of Music(音楽学部5号館1階教務係前ロビー) |
Weekdays 8:30-17:00 | |
| Toride | 1st floor of the Building for Specialized Classes, near the west entrance (専門教育棟1階西側出入口付近) |
Weekdays 9:00-17:00 |
| Senjyu | 1st floor of Building D, the entrance hall (D棟1階エントランスホール) |
Weekdays 9:00-17:00 |
| Yokohama | 1st floor of Bashamichi Building (馬車道校舎1階ロビー) |
Weekdays 9:00-17:00 |
Reference：学生生活 › 証明書発行・学生の保険 › 証明書発行 (Japanese page only)
https://www.geidai.ac.jp/life/consultation/certificate